Certification of Enrollment to the VA
GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at http://www.benefits.va.gov/gibill.
LMU students who receive VA benefits are held to the same academic policies as all LMU students. In addition to these, students must adhere to VA policies governing course selection, enrollment status, and other VA guidelines.
GI Bill (Ch 33 and YR) recipients are required to report enrollment monthly to the VA. See more information about the requirement here.
Submit the Form to Use Benefits Each Semester
You must submit the VA Educational Benefits Semester Enrollment form every semester in which you want to use your benefits. We do not assume you want to use them every semester. If we do not receive the enrollment form, we will not send certification to the VA.
The Certification to the VA
When submitting enrollment certifications, LMU certifies the units in which the student is enrolled and the resulting tuition and fees. LMU does not certify eligibility to receive VA funds; only the VA can do that. In order to prevent gaps in benefit payments, LMU follows the dual certification process recommended by the VA.
- In this process, LMU submits only enrolled units without the accompanying tuition and fees, which allows for the benefits to continue in advance of the term.
- LMU certifies your enrollment data (term dates, hours and enrollment status, tuition and fees) beginning on the first workday after the close of the first week of school.
- You may apply benefits to past terms, but you have one year from the start of a semester to file for benefits.
Which Courses are certified?
Only courses required by the degree program can be certified. Electives cannot be certified if they are not needed to reach the minimum number of credits for your program.
- Courses that you are taking in hopes of adding or changing to a different major and/or degree program cannot be certified. For example, if you wish to change your degree program, you may not take courses intended or required for the new program if you have not been admitted to the program.
- Undeclared majors can only be certified for courses meeting specific college lower-division requirements.
- Undeclared majors cannot be certified after earning 60 credits.
- Audited courses cannot be certified.
- Continuing Education courses or programs cannot be certified.
Know Your Benefits and Their Limitations
- The student receiving benefits is solely responsible for knowing the status of the benefits, e.g., how much of the benefit has been used and how much coverage (time and amount) remains. If a student submits the semester enrollment form, LMU will certify term enrollment. When submitting enrollment certifications, LMU certifies the units in which the student is enrolled and the resulting tuition and fees.
- LMU does not certify eligibility to receive VA funds; only the VA can do that. The student should contact the VA if there are questions about the status of benefits.
- When using benefits, it is the student's responsibility to notify the University's School Certifying Official of any/all enrollment change(s), e.g., add, drop, withdraw, cancellations, etc., as soon as they occur in the semester. This may be done in-person and/or by email from your LION email account only to VA.Certification@lmu.edu. Failure to do so may result in delayed payment and/or VA overpayment.
Does the VA pay my full tuition at LMU?
Not necessarily - the VA will pay a benefit based upon your eligibility. You are responsible for any portion of your tuition and fees that are not covered by your VA benefits. Payment varies according to Chaper Benefits. If you have a question about how much your chapter benefits pay:
- Chapter 31: Consult your VA counselor
- Post 9/11 GI Bill (Chapter 33) recipients: 888-GIBILL-1 (888-442-4551). You can calculate the approximate costs of attendance using the Post 9/11 GI-Bill Comparison Tool website for details: https://www.va.gov/gi-bill-comparison-tool.
- All other chapters: 1-800-827-1000
- Any veteran may use the online system https://gibill.custhelp.va.gov/
Chapters 30, 35, and 1607
- The VA does not pay for LMU tuition. It is your responsibility to see that tuition and fees are paid on time.
- You must submit Form 1905 which will have been pre-approved by your counselor.
The Post 9/11 GI Bill (Chapter 33) and 33 Yellow Ribbon and Fry Scholarship
- If you have 100% tuition and fee coverage as determined by the VA, you are eligible to participate in the Yellow Ribbon Program.
- Fry Scholarship recipients may use Chapter 33 Yellow Ribbon benefits.
- If your eligibility level is not 100%, you will be required to pay the balance of the tuition bill.
The Post 9/11 GI Bill (Chapter 33) includes a monthly housing allowance. How much?
- 9/11 GI Bill students (chapter 33) must be registered as more than half-time status to be eligible. This varies from each year and is affected by your eligibility percentage. It is also affected if you are taking all of your classes online. See the Post 9/11 GI-Bill Comparison Tool website for details: https://www.va.gov/gi-bill-comparison-tool.
It is important to understand that the VA pays you for being in and completing courses, not just registering for them. The VA expects you to remain enrolled through the end of the term and earn a passing grade.
When using benefits, it is the student's responsibility to notify the University's SCO of all enrollment changes to your schedule as soon as they occur in the semester. This may be done in-person and/or by email from your LION email account only to VA.Certification@lmu.edu. Failure to do so may result in delayed payment and/or VA debt.
- An undergraduate student enrolled for 12 or more semester hours in a Fall or Spring semester, or 6 or more semester hours in a single Summer session, is considered a full-time student.
- A graduate student enrolled for 6 or more semester hours in a Fall, Spring, or a single Summer session is considered a full-time student.
- Doctoral students who have completed course requirements and are working solely on the dissertation are considered full-time when enrolled in 2 or more semester hours in a Fall, Spring, or single Summer session.
- Undergraduates pay a flat tuition fee for a full-time status of 12 or more units. If enrolled in 11 or fewer units, the student pays by the unit.
- A student who changes enrollments but remains in full-time status will not have a change in tuition and fees reported to the VA.
- A student who moves from part- to full-time status will have the new tuition and fee charges reported to the VA.
- A student who moves from full-time to part-time status will have the change in enrollment reported to the VA.
- If there are any questions concerning this VA policy, you must call your VA counselor or the general number (888.442.4551) to discuss specifics. The Certifying Official is not able to tell you the financial consequences of a change in enrollment affecting status.
- Graduate students pay by the unit as there is no flat fee.
- Any change in enrollment will be reported to the VA and may result in an overpayment of tuition by the VA. The student will be responsible for re-paying the VA the difference in charges.
The U.S. Department of Veterans Affairs will pay an eligible student education benefits for pursuit of an approved program of education or training. An approved program is a course of study or a program of training which the appropriate state approving agency has determined meets the legal requirements for payment of VA educational assistance benefits to veterans and other eligible persons. The U.S. Department of Veterans Affairs prohibits the payment of VA education benefits for training in any course if the training is not part of the student’s approved program of education.
The VA requires all veteran students to declare a major by the end of their sophomore year. VA students must be classified as degree-seeking students no later than their second semester of enrollment. Degree-seeking means that a student is officially pursuing a degree and is classified by the school as a matriculated student. Selecting a major does not necessarily define the student as degree-seeking.
Undergraduate students are allowed to change majors. Follow the directions on the Change of Program form. Each time a student changes a major field of study, the student must provide the SCO with the form for the chapters below and a current degree audit and study plan on how and when the courses will be completed. The SCO is required to report this change of program to the VA with a copy of the new study plan.
Graduate students are admitted to a major in a particular degree program and as such, may not change majors. Graduate students must apply through admissions and be accepted into the new program. If a student changes degree programs, you must notify the SCO of the cessation of one and the beginning of another and submit a form for the chapters below.
- Chapters 30, 32, or 1606: complete VA Form 22-1995, Request for Change of Program or Place of Training.
- Chapter 31: contact the assigned Vocational Rehabilitation counselor or case manager to obtain permission to change majors.
- Chapter 35: complete VA Form 22-5495, Request for Change of Program or Place of Training Survivors’ and Dependents Education Assistance.
If your major requires a minor as part of the program, the VA will pay for the minor. If not required, you may earn a minor if your degree program has sufficient elective credits. The VA will not pay for units or courses taken beyond those required for the degree and major program.
A concentration is a required or optional series of courses within a major. Undergraduate and graduate students may change concentrations within their major without prior notice to the SCO. Notice must be given to the SCO when the change has been approved and the concentration changed on your student record.
May I retake a class to improve my grades?
- If you received a passing grade in the course whether at LMU or any previous institution, the VA will not pay for you to take the course again.
What if I do not earn the passing grade for the course?
- If the course has a minimum grade requirement for passing, you must earn that grade. If you fail to do so, you may retake it until you do and the VA will pay for the course.
What if I withdraw from a class?
- If you withdrew from the course (W grade), the W is reported to the VA and it will not pay for you to take the course again.
What if I receive an F?
Scenario 1 - the earned grade of F: You completed the course but failed to understand the material and submitted work which did not allow you to pass the course. You will receive an earned grade of F due to the poor quality of work. Under these conditions, the VA will pay for you to take the course again.
Scenario 2 - the unearned grade of F: If you stop attending a class before the end of the semester, the professor will assign a grade of F and note the last date of attendance. This can be determined by the last time homework was received, last test, etc. If this date is earlier than the end of the semester, the unearned grade of F is treated like a grade of W and is reported to the VA. The VA will not pay for you to take the course again.
What if I audit a class?
- The VA will not pay for a grade of audit and you may incur a debt to the VA for the cost of the tuition and fees.
Satisfactory Academic Progress
All students receiving VA education benefits are required to maintain satisfactory academic progress according to published standards established and enforced by the University. LMU's progress to degree standards have been approved by the State Approving Agency (SAA) and accepted by the VA.
U.S. Code, Title 38, Sections 1674 and 1724, requires that education assistance benefits to veterans and other eligible persons be discontinued when the student ceases to make satisfactory progress toward completion of her or his training objective. Accordingly, LMU will discontinue certification of enrollment and will inform the VA of a termination (due to unsatisfactory academic progress) for undergraduate students who remain on academic probation for two consecutive semesters and are subject to disqualification, and for graduate students who are subject to disqualification. This may result in the student being over paid. Students have a right to appeal terminations. The VA determines whether or not payment will be terminated and the conditions for reinstatement.
Academic Standing: Probation and Disqualification
The VA uses the same progress standards listed in the LMU catalog. If low grades lead to academic probation or eventual disqualification from the University, the probation and disqualification status are reported to the VA.
A disqualification of a student from the University for other than academic reasons is also reported to the VA.
All Veteran Benefit payments are made at the discretion of the Department of Veterans Affairs (VA). LMU will only confer expected payments and apply funds received from the VA to a recipient’s student account. If the VA determines that a student is not eligible for expected funds, it is the student’s responsibility to repay the overpayment of funds to the VA and LMU.
VA benefits may be used to pay tuition for LMU-sponsored Study Abroad and faculty-led programs off-campus where students receive LMU grades and degree credit. Download the Post 9/11 Study Abroad Fact Sheet.