- https://registrar.lmu.edu/services/transcripts/Do I Need My LMU Email Address - Yes. LMU will send all official communications with the student to the Lion Mail address. You may forward your Lion Mail to another personal email, but you must ensure that you are receiving emails through Lion Mail.
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Federal Law which protects the students' educational records. More
Final Grades are issued at the end of each semester and summer session. An email with the grades is sent to the Lion email account.
Faculty submit grades on the third business day after the end of final exams.
All grades submitted by that deadline will appear on the grade email; if a grade assignment has been delayed, the student will see an "NR" in the grade field for that particular course.
When the final grade is submitted by the faculty member, the student will receive an updated grade email to the Lion email account.
Good Academic Standing
What is Academic Good Standing?
A student must maintain in each semester the stated minimum cumulative grade point average for each of the requirements in the degree program and may not be on academic probation or subject to disqualification. The calculation of standing is based on all courses taken at LMU:
- Undergraduate students must maintain a C average (2.0) in term, major, program, and cumulative GPA. The calculation is based upon courses taken in Fall and Spring semesters only.
- Graduates must maintain a B average (3.0) in term, major, program, and cumulative GPA. The calculation is based upon courses taken in Fall, Spring, and Summer semesters.
What is Academic Probation?
Undergraduate and graduate students are subject to academic probation if their term, major, program, or cumulative grade point average on all courses taken at LMU is lower than the following:
- Undergraduates: C average (2.0) in term, major, program, or cumulative GPA
- Graduates: B average (3.0) in term, major, program, or cumulative GPA
Academic probation constitutes a serious warning to students that their academic performance is unsatisfactory and continued failure to improve this record may result in being disqualified from the University. Additionally, a student who does not make satisfactory progress in the course of study is subject to probation. Further, the Dean or Director may impose restrictions on students on probation regarding the program of study and their participation in extracurricular activities at LMU.
What is Academic Disqualification?
Undergraduate and graduate students are subject to disqualification if, in two consecutive semesters on probation, their term, major or cumulative grade point average on all courses falls below the stated career requirement. The first semester in which an undergraduate or graduate student is placed on probation is the first of the consecutive semesters used to determine the student being subject to disqualification.
- Undergraduate disqualification is based upon two consecutive semesters (Fall or Spring) in which work of less than a grade of C (2.0) average is earned or in which the student fails to meet conditions imposed by the Dean or other academic entity. Summer sessions are not used in the calculation disqualification.
- Graduate disqualification is based upon two consecutive semesters (Fall, Spring, or Summer Sessions) in which work of less than grade of B (3.0) average is earned or in which the student fails to meet conditions imposed by the Dean or other academic entity. Summer sessions are used to calculate if a graduate student is subject to disqualification.
- Executive MBA Program: a student who receives a failing grade in any of the prescribed courses will be subject to disqualification.
Disqualification terminates a student’s relationship with the University for a minimum of one year. A disqualified student may not register in any division or session (including summer) of the University and is denied all privileges of the University and of all organizations or activities in any way connected with it.
Consult the University Bulletin.
Grade Point Average/Grading Scale
Grade points are a measure of the quality of the academic work completed, just as semester hours are a measure of the quantity of this work. The University uses a letter grade to indicate the level of individual student achievement. Each letter grade has a point value assigned for the grade achieved. The point value assigned to each letter grade is as follows:
A 4.0 grade points C+ 2.3 grade points A- 3.7 grade points C 2.0 grade points B+ 3.3 grade points C- 1.7 grade points B 3.0 grade points D 1.0 grade points B- 2.7 grade points F 0.0 grade points
The LMU grade point average is determined by dividing the total number of LMU grade points by the number of LMU semester hours completed with a letter grade.
The grades of AU, CR, NC, I, IP, and W have no point value and are not used in calculating the grade point average.
- Graduation and Degree Application
Leave of Absence or Withdrawal
Leave of Absence (LOA)
More information here
Transfer Course Approval
Courses from a government-accredited and LMU-approved institution with a grade of C or higher are acceptable for transfer. LMU credit will be given only after the receipt of an official transcript from the school attended at the request of the student. A combined maximum of 60 semester hours may be transferred from community colleges. Only approved courses on this form are eligible for transfer. By signing the form, the student acknowledges and accepts these policies.
- Any undergraduate student regularly enrolled as a degree candidate who elects to take courses at a college or university other than Loyola Marymount University must obtain a Transfer Course Approval form and submit it to the Office of the Registrar. After its evaluation, the TCA is scanned to the student who meets with the Associate Dean of the student’s College or School prior to enrollment. Courses taken without this approval may not be counted toward the degree. Entering transfer students generally receive credit after admission to LMU for courses from other colleges and universities.
- Approved undergraduate courses with a grade of C (2.0) or higher may be counted for LMU credit. Credit will not be accepted for courses which:
- Are taken at non-accredited colleges, trade schools, extension programs, correspondence programs or have been identified as being remedial or in other ways as being non-transferable.
- Are taken on a CR/NC or Pass/Fail basis where the CR or Pass grade is not equivalent to a grade of C or higher.
- Are identified as duplicates to course work already completed (excludes courses that may be taken multiple times for degree credit).
- Exceed the limitations of resident requirements.
- Exceed the 60 semester hour maximum allowed for undergraduate course work from community colleges, or exceed the 90 semester hour maximum allowed for undergraduate course work from four-year institutions.
- At the time of admission to a program, and if approved by the academic Department, Program Director, and/or Dean of the student’s college or school, a student may transfer a maximum of two applicable courses of approved graduate credit, six (6) semester units total, from an accredited institution for work completed no more than five years ago.
- A course credit may be transferred when the grade received was at least a “B” (3.0), and if taken on a CR/NC or Pass/Fail basis, where the CR or Pass grade is equivalent to a grade of B (3.0) or higher.
- If a course was used to satisfy a degree requirement, it usually cannot be used for transfer credit, with the exception of core or prerequisite requirements.
- A student must complete and submit a Transfer Course Approval (TCA) form to the Office of the Registrar to begin the process.
- Processing by the Office of the Registrar (OTR): The institution and courses will be evaluated for accreditation and LMU acceptance; the approval/disapproval to take those courses as transfer credit to LMU will be marked on the TCA and scanned to the student's Lion email.
- Processing by the Dean's Office: The student should contact the Dean's Office to obtain the Associate Dean's approval for the courses.
- With both approvals, the student may take the courses and expect to receive the credit on transfer.
- If the institution or the courses have been disapproved for credit, no further processing is possible. The option is to choose other courses to submit, or, if the institution is non-acceptable, choose another institution.
- No credit will be given to transfer work without an approved and filed TCA and a final transcript.
- Only approved courses submitted on the TCA are eligible for transfer.
Transfer Course Guidelines
Any undergraduate student regularly enrolled as a degree candidate who elects to take courses at a college or university other than Loyola Marymount University must obtain a Transfer Course Approval form and submit it to the Office of the Registrar. After its evaluation, the TCA is scanned to the student who meets with the Associate Dean of the student’s College or School prior to enrollment. Courses taken without this approval may not be counted toward the degree. Entering transfer students generally receive credit after admission to LMU for courses from other colleges and universities.
Approved undergraduate courses with a grade of C (2.0) or higher may be counted for LMU credit. Credit will not be accepted for courses which:
- Are taken at colleges not accredited, trade schools, extension programs, or correspondence programs or have been identified as being remedial or in other ways as being non-transferable.
- Exceed the limitations of resident requirements.
At the time of admission to a program, and if approved by the academic Department, Program Director, and/or Dean of the student’s college or school, a student may transfer a maximum of two applicable courses of approved graduate credit, six (6) semester units total, from an accredited institution for work completed no more than five years ago.
- What a Student Needs to Know about Policies
What can I do in PROWL?
PROWL: Student Services Tab
- add/drop classes
- buy textbooks online (new or used)
- change class options
- check your registration status
- look-up classes to add
- registration fee assessment
- select term
- student detail schedule
- student schedule by Day & Time
- view holds
- Student Records:
- academic transcript
- CAPP report
- enrollment verification
- final grades
- midterm grades
- request official transcript
- transfer information (transfer work articulated to LMU)
- view degree information
- Student Accounts and Billing Menu:
- 1098T tax information
- account summary by term
- account summary
- make an international wire payment
- make Flexi deposit by credit card
- student account center
- pay your tuition
- make a housing deposit
- purchase Flexi
- sign up for electronic refund direct deposit
- view fee assessment
PROWL: Personal Information Tab
- change PIN
- change security question
- name change information
- social security number change information
- update demographic data
- view University ID number
- view update emergency contact information
- view/update address(es) and phone(s)
- view/update ethnicity and race information
- view/update LMU alert information
PROWL: Proxy Menu Tab
- proxy management
What does a semester hour/course credit mean?
As a working definition at LMU for degree seeking programs:
- Fall and Spring semesters are defined as: 16 weeks - 15 weeks of instruction and one (1) week of final examination.
- Summer sessions are defined as: six (6) weeks of instruction inclusive of the final examination. Each six week session is an accelerated study of material normally covered in a 15 week semester. The minimum amount of scheduled instruction is the same in both instances.
- A credit hour (semester hour or course unit) is equivalent to a minimum of one (1) hour of scheduled instruction per week in the semester (exclusive of student preparation or work assigned outside of the hour).
- A single unit of credit is equivalent to 15 hours of instruction; a three-unit (3) course is the equivalent of a minimum of 45 hours of scheduled instruction
The official definition from the Department of Education website:
Semester Calendar Credit Hours. Most U.S. higher education institutions operate on an academic year divided into two equal semesters of 15-16 weeks’ duration, with a winter break of 2-3 weeks and a summer session of 10-12 weeks, plus additional shorter breaks. The actual amount of academic work that goes into a single semester credit hour is often calculated as follows:
One lecture (taught) or seminar (discussion) credit hour represents 1 hour per week of scheduled class/seminar time and 2 hours of student preparation time. Most lecture and seminar courses are awarded 3 credit hours. Over an entire semester, this formula represents at least 45 hours of class time and 90 hours of student preparation.
One laboratory credit hour represents 1 hour per week of lecture or discussion time plus 1-2 hours per week of scheduled supervised or independent laboratory work, and 2 hours of student preparation time. Most laboratory courses are awarded up to 4 credit hours. This calculation represents at least 45 hours of class time, between 45 and 90 hours of laboratory time, and 90 hours of student preparation per semester.
One practice credit hour (supervised clinical rounds, visual or performing art studio, supervised student teaching, field work, etc.) represents 3-4 hours per week of supervised and /or independent practice. This in turn represents between 45 and 60 hours of work per semester. Blocks of 3 practice credit hours, which equate to a studio or practice course, represent between 135 and 180 total hours of academic work per semester.
One independent study (thesis or dissertation research) hour is calculated similarly to practice credit hours.
Internship or apprenticeship credit hours are determined by negotiation between the supervising faculty and the work supervisor at the cooperating site, both of whom must judge and certify different aspects of the student’s work. The credit formula is similar to that for practice credit.
A typical bachelor’s degree program of study on a semester calendar requires at least 120 credit hours to be earned by the student. Normal full-time registration is usually 15 credit hours per semester or 30 per academic year (shortfalls can be made up in summer sessions or independent study). This roughly translates into at least 30-40 courses (depending on the major subject and thus the proportion of types of credit hours earned) and represents at least 5,400 – and probably more – actual hours of dedicated academic work for a non-science or non-art concentration, and well over that total for graduates of programs in the sciences, engineering, fine arts, or performing arts.
A master’s degree program requiring at least 33 credit hours and including a research thesis or project represents over 4,000 actual hours of supervised and unsupervised (independent research) study.
A doctoral program can represent 8,000 or more actual hours of advanced study and research beyond the master’s degree.